ORGANISER PORTAL

WELCOME TO THE UKBT FAMILY!

The UKBT aims to bring competitive beach volleyball to all areas of the UK for all levels of player. For this, we rely on amazing and passionate organisers like yourselves.

We are very excited to have you on board and can't wait to continue developing our amazing sport alongside you. Please use the information on this page to help you in organising your UKBT events.

EVENT ORGANISER GUIDE

THE UKBT STRUCTURE

The UKBT is split into four levels to ensure we are one of the most inclusive tours in the world!

GRAND SLAMS: 2 - 4 events per year in high footfall locations for the UK's top players. If organisers are interested in hosting a Grand Slam they should get in touch with us as early as possible.

OPENS: 1 event per region: London, South, North, Wales, Scotland, N.Ireland. Targeted at the UK's best and developing players. Organisers will need to bid to host an Open in their region.

1 / 2 / 3 STAR: Unlimited amount of events around the UK focusing on engaging your local community. We encourage lots of these events and rarely limit the amount you can run. We just ensure there are no clashes with other organisers close by to you.

JUNIOR TOUR: 2 - 5 events per regions: London, South, North, Wales, Scotland, N.Ireland. The aim being to engage your local junior community at either U19 or U15 level. Organisers will need to bid to host junior events in their region.

SUPPORT

The UKBT will support event organisers with the following:

1 - 2 EVENTS: UKBT branding, 3 x Wilson game balls, UKBT partner branding, Wilson discount code

3 - 5 EVENTS: UKBT branding, 6 x Wilson game balls, UKBT partner branding, Wilson discount code

6 - 10 EVENTS: UKBT branding, 10 x Wilson game balls, UKBT partner branding, Wilson discount code

11+ EVENTS: UKBT branding, 15 x Wilson game balls, UKBT partner branding, Wilson discount code, UKBT dryrobe

*A tournament that consists of a male & female tournament over the same weekend is classed as 1 event. A mixed event is classed as 1 event. Branding subject to availability and cost.

EVENT CRITERIA

The first thing to do is to decide how many events you want to run and at what level. Please look at the UKBT event criteria table located in the appendix of the UKBT Handbook (Click Here) to see the requirements for each level event.

1, 2 & 3 STAR EVENTS - We encourage lots of these events. However, we do ensure there are no local clashes.
JUNIOR TOUR & OPENS - Subject to successful bidding
GRAND SLAMS - Contact UKBT to open formal discussions
JUNIOR & CLUB CHAMPIONSHIPS - Contact UKBT to open formal discussions

HOW TO REGISTER

The UKBT will email all UKBT current and past organisers in December/January time to outline the submission deadline dates. If you are not on the UKBT event organiser mailing list please get in touch (info@ukbeachtour.com).

All proposed events are to be submitted using the Event Application Form (downloadable below). Please ensure you watch the video guide before submitting. Event applications will not be accepted in any other format.

Events are not confirmed until we have contacted you with final confirmation. The calendar will be released to the public in February/March.

HOW TO - VIDEO GUIDE

DOWNLOAD EVENT APPLICATION FORM

PROMOTE YOUR EVENT

In February we will confirm your events are officially on the calendar and will launch the calendar publicly. This means your event/s are now officially registered with the UKBT and are displayed on the UKBT website.

It is time to make sure you can take entries on your website. Please ensure the below are prioritised when promoting and administrating your events.

1. EVENT DETAILS

Please make sure the UKBT logo and the level of event is clearly displayed on your entry system. You can download UKBT logos using the 'Asset Download' section below.

2. UKBT MEMBERSHIPS

All athletes competing must hold a valid UKBT membership. Please make sure you clearly display this prior to entry. You must have a box for the players UKBT number on the entry form.

You are free to promote the event as you please (email, flyers, word of mouth, social media etc). Please ensure that when promoting you highlight the fact is a UKBT event and what level the event is.

TOP TIPS

Try to engage lots of your local indoor clubs and encourage the players to play beach
Get some cool prizes! This always helps
Make sure you build up a database of your local players

MEMBERSHIPS & SEEDING

Prior to running your event you will need to seed it as well as check all players UKBT memberships.

Please head to the Seed Your Event page of UKBT Playerzone where you are able to do this. You are able to use the search function to check/seed players one by one or use the bulk seeding template and do this all at once. Please check out the Video Guide if you need any assistance.

HOW TO - VIDEO GUIDE

DOWNLOAD BULK SEEDING TEMPLATE

PLAYERZONE - SEED YOUR EVENT PAGE

OFFICIALS

It is a requirement for some of our events that you have officials operating. Or you may want to bring in officials to boost the quality of your event if it isn't a requirement.

Please contact us to get the details of the current Lead Beach Official for each NGB (info@ukbeachtour.com).

RESULTS & PODIUM PHOTO

During the season results and podium photos have to be submitted by 5pm on the Monday following your event in the correct format. A single email should be sent to info@ukbeachtour.com with your results and podium photos included.

COMPLETING YOUR RESULTS

Ensure all players UKBT numbers are correct
Ensure you have put in the correct tournament ID
Ensure you email the results through to info@ukbeachtour.com

HOW TO - VIDEO GUIDE

DOWNLOAD RESULTS TEMPLATE

PODIUM PHOTOS

Ensure the photos are clear and not blurry. Attach the highest resolution image/s possible
Send them as attachments, not within the email text
Check out the @ukbeachtour social media for examples of podium photos

If results and podium photos are submitted after 5pm or in the incorrect format they will be uploaded the following week and you will need to resubmit in the correct format.

CHECKLIST

1. REGISTER YOUR EVENT

Submit your event registration form prior to the deadline. Once your form has been submitted, wait for confirmation before you promote any of your events.

2. SET UP YOUR ENTRY SYSTEM

Clearly display the requirement for UKBT memberships, ask for UKBT membership numbers and check these. Also clearly display UKBT logo and event details.

3. PROMOTE YOUR EVENT/S

Make sure everyone knows about your event. Promote it on your social media channels and be sure to tag UKBT.

4. SEEDING & OFFICIALS

Seed your event using the online UKBT system and make sure you follow the referee requirements.

5. RUN YOUR EVENT

Clearly display your UKBT branding at your venue and make it that extra bit special for the players.

6. RESULTS & PODIUM PHOTO

Make sure your results and podium photos are sent to UKBT before 5pm on the Monday following your event. Sent to: info@ukbeachtour.com.

ORGANISER PORTAL

WELCOME TO THE UKBT FAMILY!

EVENT ORGANISER GUIDE

THE UKBT STRUCTURE

SUPPORT

EVENT CRITERIA

HOW TO REGISTER

PROMOTE YOUR EVENT

MEMBERSHIPS & SEEDING

OFFICIALS

RESULTS & PODIUM PHOTO

CHECKLIST

RESOURCES

UKBT HANDBOOK

ASSET DOWNLOADS

CONTACT US

TERMS & CONDITIONS